Volunteer

We are a parent run organization. Each family is required to volunteer so that we can run the best program possible for our kids. 

Registered Leadership

Pack and den leaders are registered and trained members of the Boy Scouts of America. They are parent volunteers.

Additionally, Tiger Cubs also have an Adult Partner who attends all den and pack events with them.

For more information on leadership training, see the Adult Training section of the Boy Scouts of America website.

All positions require the BSA online YPT Training. (Youth Protection Training)

Volunteer Positions

• Committee Chair (Registered Position)

  • Calling and presiding at pack leaders' meetings - Assigning duties to, and training, committee members - Planning for pack charter review, roundup, and re-registration - Approving bills before payment by the pack treasurer

  • Conduct the annual pack program planning conference and pack leaders' meetings.

  • Maintain a close relationship with the chartered organization representative, keeping this key person informed of the needs of the pack that must be brought to the attention of the organization or the district.

  • Report to the chartered organization to cultivate harmonious relations.

  • Confer with the Cubmaster on policy matters relating to the Cub Scout program and the chartered organization.

  • Supervise pack committee operation by:

  • Calling and presiding at pack leaders' meetings - Assigning duties to, and training, committee members - Planning for pack charter review, roundup, and re-registration - Approving bills before payment by the pack treasurer

  • Conduct the annual pack program planning conference and pack leaders' meetings.

  • Complete Pack Committee Fast Start Training and Cub Scout Leader Basic Training.

  • Complete BSA Youth Protection Training.

  • Ask the committee to assist with recommendations for Cubmaster, assistant Cubmasters, den leader coaches, Webelos den leaders, and den leaders, as needed.

  • Recognize the need for more dens, and see that new dens are formed as needed.

  • Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.

  • Cooperate with the Cubmaster on council-approved money earning projects so the pack can earn money for materials and equipment.

  • Manage finances through adequate financial records.

  • Maintain adequate pack records and take care of pack property.

  • If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.

  • Appoint a committee member or other registered adult to be responsible for Youth Protection training.

  • Provide a parent training program.

  • Develop and maintain strong pack-troop relationships, sharing with the troop committee the need for graduations into the troop.

  • Work closely with the unit commissioner andother pack and troop leaders in effecting a smooth transition of Webelos Scouts into the troop.

  • Help bring families together at joint activities for Webelos dens (or packs) and Boy Scout troops.

  • Support the policies of the Boy Scouts of America.

• Committee Secretary (Registered Position)

  • Keep informed of all Cub Scouting literature, materials, records, and forms so as to help leaders function effectively. Assist new den leaders by telling them what items are available.

  • Acquaint den leaders with contents of the Pack Record Book so they will know how to supply the information that should be recorded there.

  • Maintain up-to-date information on membership, leadership, attendance, and advancement in the Pack Record Book.

  • Maintain an inventory of pack property.

  • Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.

  • Keep notes on pack leaders and committee' meetings. Record only key items such as things needing follow-up or items for the history of the pack.

  • Notify leaders of pack leaders' meetings and other activities. • Provide den leaders with records and forms for meetings.

• Treasurer (Registered Position)

  • Works with the committee to set budgets, collect payments, make payments and reimbursements.

  • Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.

  • Open or maintain a bank account in the pack's name and arrange for all transactions to be signed by any two: Cubmaster, chair, secretary, or treasurer.

  • Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.

  • Collect dues from Cub Scout and Webelos den leaders at the pack leaders' meeting, preferably in sealed den dues envelopes. Open envelopes in presence of den leaders or the den leader coach. Give receipts for these funds and deposit money in the bank account.

  • Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues. From time to time, compare the records with those of the den leaders to make sure they are in agreement. Give leadership in developing a coordinated record keeping system in the pack.

  • Be responsible for thrift training within the pack. Encourage each den leader to explain the pack financial plan to each boy and his family, so that boys will accept responsibility for paying dues and parents will be alert for opportunities for boys to earn dues money and develop habits of thrift.

  • On request of den leaders, sympathetically counsel with a boy who does not pay dues, determine the reason, and encourage regular payment. If the boy is unable to pay, work out a plan with the Cubmaster and pack committee so the boy can earn dues.

  • Periodically report on the pack's financial condition at the monthly pack meeting. Make regular monthly reports to the pack committee at pack leaders' meeting, and report to chartered organization as often as desirable on the financial condition of the pack.

  • Provide petty cash needed by leaders. Keep a record of expenditures.

  • Guide the pack in conducting council-approved, pack money -earning projects.

• Advancement Chair (Registered Position)

  • Have a working knowledge of the Cub Scout and Webelos Scout advancement plans.

  • Help plan and conduct induction and advancement recognition ceremonies.

  • Arrange for Tiger Cub graduation ceremonies with the Cubmaster and Tiger Cub coach.

  • Train parents and pack committee in ways to stimulate Cub Scout and Webelos Scout advancement.

  • Arrange for Webelos graduation ceremonies with the Cubmaster, Webelos den leader, and Scoutmaster.

  • Promote the use of Cub Scout and Webelos Scout Den Advancement Charts to record advancement in the den and as an inc entive for advancement.

  • Promote the use of den doodles as a stimulus for advancement.

  • Collect Den Advancement Reports at pack leaders' meetings for use when ordering badges and insignia from the local council service center.

  • Promote Boys' Life magazine as an aid to advancement.

  • Help build or obtain advancement equipment for use in making advancement ceremonies more effective.

  • Promote wearing and proper use of uniform and insignia.

• Pack Training Chair

  • Have a working knowledge of the training plan for Cub Scout leaders.

  • Promote leaders' attendance at Cub Scout leader training courses, monthly roundtables, Cub Scout leader pow wows, and Quarterly Leadership Updates.

  • With the den leader coaches, coordinate Fast Start training for new adult leaders.

  • Work with the Cubmaster and pack committee to set up a program for training parents. • Arrange for BSA Youth Protection training for Pack Leaders annually

  • Complete BSA Youth Protection Training.

  • Develop and manage a pack library for use by den and pack leaders.

  • Encourage full use of program materials in Cub Scout and Webelos Scout Program Helps, in Boys' Life and Scouting magazines, Cub Scout Leader Program Notebook, and other Cub Scouting literature.

  • Promote den chief attendance at den chief training.

• Pack Public Relations Chair

  • Promote family participation in all pack events such as blue and gold banquets, pack picnics, and other special events.

  • Promote pack participation in appropriate programs of the chartered organization such as the worship service (Scout Sunday or Scout Sabbath if the charter organization is a church or synagogue).

  • Publicize and promote pack participation in local service projects with the chartered organization, school, and community.

  • Publicize and promote pack participation in Scouting Anniversary Week activities and Scout Sunday participation.

  • Circulate Tiger Cub, Cub Scout, and Webelos Scout recruiting fliers and leaflets to invite boys to join. Work with the pack committee to promote new membership. Let the people in your neighborhood know a Cub Scout pack is available.

  • Consider using a monthly or quarterly pack newsletter to inform parents of pack plans, guide new parents in pack policies, and create a feeling of unity among members of the pack family.

  • Provide pack announcements for regular release in the official bulletins of your chartered organization.

  • Make use of the news media in publicizing pack events.

• Cubmaster (Registered Position)

  • Works with the Committee to run a successful program.

  • Primary communicator to the Pack.

  • Plans and runs Pack Meetings.

  • Work directly with the den leader coach, Tiger Cub coach, Cub Scout den leaders, Webelos den leaders, den chiefs, and pack committee chair and members to make sure all dens are functioning well.

  • Plan the den and pack programs with the help of other leaders.

  • Lead the monthly pack meeting with the help of others. Involve all dens in some way. .

  • Coordinate the total Cub Scout program in the pack.

  • Securing strong leaders, planning den and pack activities, advising other leaders and parents. 

• Assistant Cubmaster (Registered Position)

  • Assists the Cubmaster, takes lead if Cubmaster is absent.

  • Complete Cubmaster Fast Start Training and Cub Scout Leader Basic Training. Attend monthly roundtables.

  • Complete BSA Youth Protection Training.

  • Participate in pack meetings.

  • Supervise den chiefs and see that they are trained.

  • Work with neighborhood troops that supply den chiefs and into which Cub Scouts may graduate.

  • Help inform pack leaders of training opportunities and arrange for them to attend training sessions.

  • Work with the pack committee to develop and promote an ongoing plan for recruiting new boys.

  • Work with the Cubmaster and pack committee on pack re-registration.

  • Assist in pack activitie s such as dinners, pinewood derbies, bike safety workshops, service projects, etc.

  • Work with the pack committee on outings to see that the pack and dens qualify for the National Summertime Pack Award.

  • Participate in the annual pack program planning conference and pack leaders' meetings.

• Den Leaders (Registered Position)

  • Plan and conduct den meetings and deliver the program for the designated rank.

  • Work directly with other den and pack leaders to ensure their den is an active and successful part of the pack.

  • Plan, prepare for, and conduct den meetings with the assistant den leader and den chief.

  • Attend the pack leaders' meetings.

  • Lead the den at the monthly pack activity.

• Assistant Den Leaders (Registered Position)

  • Assists the Den leader in planning and conducting den meetings.

• Charter Organization Rep (Registered Position)

  • A liaison between the Chartered Organization and the Pack.

• Unit Commissioner (Registered Position)

  • An experienced Scouter who is a mentor to the Pack to help it succeed.

• Membership

  • Assists new scouts in registering with the Pack.

• Blue & Gold Banquet Coordinator

  • Blue and Gold Banquet is traditionally in February. This position works with the committee to come up with a theme, decorations, setup, and cleanup of the event.

• Roundtable Representative

  • Pioneer District has monthly roundtable meetings to discuss upcoming events, important information, and ideas for running a good program. This position requires attendance at those meetings and attendance at our monthly committee meetings.

• Family Camp Coordinator

  • We camp as a Pack at the tail end of summer, typically in September or October. This position coordinates our family camp.

• Community Service Project Coordinator

  • Cub scouts serve the community. This position is to plan or find opportunity's for our Pack to serve our community.

• Hiking Coordinator (Registered Position)

  • Plans monthly hikes of varying length and difficulty

  • Tracks scout attendance and awards.

  • Complete BSA Youth Protection Training.

  • Be aware of BSA health and safety requirements and see that these are carried out.

  • Know and carry out BSA outdoor program policy related to Cub Scouting. Review all activities to ensure unit leaders comply with BSA policies in the Guide to Safe Scouting.

• Holiday Service Project/Activities Coordinator

  • Manage the gift donation drive

  • Register for Christmas in the Park

  • Manage the tree decoration

  • Manage the tree disposal

• Pack Meeting Gathering Activity Coordinator

  • Plan and executes gathering activities before Pack Meetings.

• Rain Gutter Regatta Coordinator

  • Plans our Rain Gutter Regatta event. 

• Holiday Parade Coordinator

  • We attend the Los Gatos Holiday Parade every year, This is typically the first weekend in December. This position works with the Committee to come up with a theme for the parade and coordinates the event.

• Pinewood Derby Chair

  • Works with the Committee to run our Pinewood Derby. Typically takes place in January.

  • Organize a volunteer roster to help prepare, run and clean the Derby

  • Sets up the race and keeps track of the score

  • Manage the car penny vote

  • Distribute awards

• Pinewood Derby Workshops Coordinator

  • Coordinates pinewood derby workshops where scouts can build there cars.

• Fundraiser Coordinator

  • Runs annual fundraiser, could be selling popcorn or something else.

  • Attend popcorn training

  • Manages Trails End

  • Invites and train parents and scouts to best use Trails End

  • Run the popcorn orders and receive them

  • Work with parents to distribute parents for wagon sales

  • Reserve storefronts

  • Help set up and break down storefront reservations

  • Manages scout rewards

• Scout-O-Rama Coordinator

  • Works with the Committee to come up with a booth idea, coordinates setup, shifts, and cleanup of booth.

• Scouting For Food Coordinator

  • Our annual Scouting for Food event is in November. Works with the district to map our area, distributes door hangers to dens, coordinates picking up of food event and dropping off at the foodbank.

• Scout Day Events Coordinator

  • Coordinate various scout day activities with the pack (SJ Sharks, Hiller Aviation Museum, SJ Giants, 

• Pack Picnic Coordinator

  • Plans our end of year Pack picnic. Typically happens the last week of school at a local park.

• Uniform Bank / T-shirts Coordinator

  • Sells our Pack T-shirts, collects and distributes donated uniform items.

• Webmaster / Pack IT Coordinator

  • Maintain the pack website

  • Map and maintain emails to leaders 

  • Ensure connections to Scoutbook and My Scouting work.

  • Manages connections and authentication to social media accounts

• Spring Overnighter Coordinator

  • Works with the Committee to plan our Spring overnighter held in March.

• Pack Greeter

  • Welcome scouts and parents to the pack meeting

  • Give directions to new scouts

  • Help parents sign up and answer questions